Part-time employee for the secretariat

The German Historical Institute Warsaw, an institute of the Bonn-based Max Weber Foundation, is looking for a part-time employee (0.5 position) for its secretariat as of February 1, 2025. The workplace is Warsaw, Aleje Ujazdowskie 39. The employment contract is initially 2 years, but an extension is possible after probation.

The job mainly covers the following areas:

• Processing selected correspondence of the Institute;
• Participation in the conceptualization and organization of the Institute’s events;
• Coordination of appointments and calendar management;
• Coordination of the Institute’s internal communication;
• Organizational support for the Directors;
• Organizational support for the Institute’s guests (e.g., hotel reservations, travel coordination);
• Taking meeting minutes in Polish, German, and English.

Applicants must have the following qualifications:

• Excellent language skills in Polish, German, and English;
• Knowledge of Windows 11 as well as MS Office and MS Office 365 with particular emphasis on Word, Excel, and Outlook;
• High personal standards;
• Good time management, planning, and organizational skills;
• Social skills and ability to work in a team;
• Willingness to develop language and digital skills.

Desirable additional qualifications:

• Professional experience as a secretary, assistant;
• Professional experience in an academic institution;
• Interest in research, especially history.

Polish law governs the terms of the employment contract. Remuneration is based on the scheme the German Embassy in Warsaw applies to local employees. The starting salary for a 0.5 position is 5 765.50 PLN gross per month.

We offer modern working conditions, such as flexible working hours in consultation with superiors, varied and challenging tasks in a competent and collegial environment, a 13th monthly salary as an extra payment, vacation pay, a subscription to one of the most extensive Polish practice and hospital chains, support during orientation, and language and computer courses in consultation with superiors.

A health examination is required prior to employment. Your willingness to cooperate is a prerequisite.

Please send your application with the following documents

• Letter of motivation in Polish, German, or English;
• Curriculum vitae in Polish, German, or English;
• Proof of education, certificates, proof of language skills;
• Letters of recommendation from previous employers;
• Consent to the processing of personal data

until January 10, 2025, by e-mail only (please keep the attachment to a maximum of 10 MB) to bewerbungen@dhi.waw.pl.

We live diversity and therefore welcome all applications – regardless of cultural, social, or ethnic origin, gender, religion or ideology, disability, age, or sexual identity. People with severe disabilities and people with equivalent status will be given preferential consideration if they are equally qualified by legal requirements.

If you have any questions, don't hesitate to contact us by email at bewerbungen@dhi.waw.pl.

Applicants who are shortlisted will be invited to a personal interview. The interviews are expected to take place in January 2025. The interviews will be in Polish, German, or English, and knowledge of all three languages will be tested. Reimbursement of travel expenses in connection with the selection procedure is not possible.

Further information about the Institute can be found at www.dhi.waw.pl. 

Personal data provided in response to this offer will be collected, processed and stored in agreement with the EU General Data Protection Regulation and the Privacy Policy of the Max Weber Foundation.